JOB TITLE: FULL-TIME, OPERATIONS ADMINISTRATOR
REPORTING TO: Head of Adult Services
LOCATION: Reach Deaf Services and Community locations
CONTRACT DURATION: Permanent, subject to 6-month probation
SALARY: ?**Apply on the website**,**Apply on the website** Per annum
SUMMARY:
Reach Deaf Services are seeking an operations administrator to support
the operations of Reach Deaf Supported living services and to provide
administrative supports to the management team and community staff of
Reach Deaf Services with day to day administrative tasks to ensure
efficiency of service.
DUTIES AND RESPONSIBILITIES:
Below are the key areas of responsibility;
GENERAL ADMINISTRATIVE DUTIES
* Ensure stationary supplies are maintained in unit 7 offices and
Community at all times.
* Attend meetings and produce minutes of such where required and
distribute to the appropriate individuals.
* Maintaining Documentation inline with GDPR guidelines
* Prepare information for quarterly newsletter and Annual Report
* Correspondence with families and other external stakeholders
* Assist with the Planning and organising social events for staff
and service users
* Liaise with other external agencies such as HSE in relation to
service user?s equipment
* Complete grant and funding applications
COMMUNITY HOMES
* Maintain the `Community Equipment Maintenance and repairs log
(including Clinical Equipment). Report to the appropriate line
managers if there are any issues or risk.
* Ensure that all Community homes / Staff have the required
equipment.
* Ensure that an `Equipment Register` is in place for each community
home and is kept up to date.
* Liaise with citizen information to ensure all appropriate benefits
/ supports are in place for service users
TRAINING & DEVELOPMENT
* Maintain Training records (including Health and Safety) to ensure
the organisation is compliant with all training requirements.
* Plan & Organise Training as required for relevant departments
* Report Training Attendance records to HR and Payroll
KEY REQUIREMENTS:
KNOWLEDGE (EDUCATION & RELATED EXPERIENCE):
* Administration experience (minimum 3 years)
* Strong working knowledge of Microsoft Office (Word, Excel,
Outlook, PowerPoint etc)
* Irish Sign Language Fetac Level 4
* Full clean driving licence is necessary as travel may be required
ad-hoc.
KEY BEHAVIOURS:
* Excellent organisation skills with a proven ability to prioritise
* Deadline driven and task oriented
* Excellent communication skills, meticulous with attention to
detail
* Proactive attitude, confident, reliable, and trustworthy, problem
solving skills
Any interested applicants should forward their CV and a short covering
letter stating their suitability for the role. Please email **Apply on
the website** by the **Apply on the website**th November **Apply on
the website**.
If you require further details on this role, please contact me
directly at **Apply on the website**
_All offers of employment with Reach Deaf Services may be subject to
Garda Vetting._
Kristina Harris
HR Generalist
Reach Deaf Services
We need : English (Good)
Type: Permanent
Payment:
Category: Others
